Regardless of the industry field and business kind, companies and organizations are facing the challenge to control the large expansion of exchanged correspondences and documents with the generated business activities to achieve the business goals at all the organizational positions levels.
Documents preservation, business activities monitoring and services rendered are the immediate benefits companies and organization may experience when they implement documents and case management solutions.
Daleelteq provides a comprehensive framework for correspondences and documents management labeled “Taysir”. Scalable and cloud-enabled Taysir can meet organizations needs to manage all processes and documents during their complete lifecycle from capture to archive, then destruction.
System goals
Unify receiving and forwarding operations of incoming and outgoing correspondences in order to facilitate work and monitor the business process and increase employees production and productivity levels. Save and record and organize correspondences and all attached documents to help search and retrieving operations.
Unify receiving and forwarding operations of incoming and outgoing correspondences in order to facilitate work and monitor the business process and increase employees production and productivity levels. Save and record and organize correspondences and all attached documents to help search and retrieving operations.
Taysir provides cost-effective services to manage all the exchanged correspondences of the organization within a secured and high-available environment.
The following services are designed to control both the organization content and staff activities to improve effectiveness and work processes:
- Management of incoming and outgoing correspondences both internal and external.
- Scan, record and archive correspondences and related documents within the integrated ECM/BPM system.
- Correspondences transfer management across departments.
- Integrated Workflow engine to manage processes in order to organize work and procedures.
- Search engine using several indexes.
- Reports and statistics to monitor correspondences and the business processes.
- Security and users management according employee roles and privileges.
Correspondences boxes
Taysir provides a unique inbox per department or unit, this inbox can be accessed by one or several users according to their position in the organization. Operations on the inboxes and correspondences can be restricted from a user to another like incoming registration or external outgoing registration. Forwarded an closed correspondences are also stored into boxes to make tasks and operations monitoring easier. Specific features are also provided according the box type to perform specific actions like forwarding, printing, closing, archiving…
Correspondences registration
Correspondences can be external or internal, for both, users can register them on the system with all the attached documents. Incoming correspondences information like the subject, recipient, sender… are registered on the system and the documents are scanned and saved within Taysir integrated DMS. All attached documents (PDF, Tiff, JPG) will contain a barcode identifier integrated with the watermark technique to link the document to its electronic copy. Users can save a draft of the correspondence and retrieve it later to finish its registration. Other features are also provided like printing a barcode stickers to glue on the original correspondence documents to link them to the electronic copy on the system, also the user can print an acknowledgment receipt to forward the original copy to another unit or department.
Search engine
Search privileges can be limited to the user unit or all organization’s departments. Even when a user has privileges to search on all correspondences, confidential ones will be posted only when they belong to that user. Several search criteria are provided to make search operation more accurate and easier to reach the requested correspondences quickly. Taysir is integrated to Google Search Appliance engine and this option can be requested by customers to unify search operations in the hole organization with an entire preservation of the users rights and privileges to view the correspondences and with secured access and .
Taysir provides a unique inbox per department or unit, this inbox can be accessed by one or several users according to their position in the organization. Operations on the inboxes and correspondences can be restricted from a user to another like incoming registration or external outgoing registration. Forwarded an closed correspondences are also stored into boxes to make tasks and operations monitoring easier. Specific features are also provided according the box type to perform specific actions like forwarding, printing, closing, archiving…
Correspondences registration
Correspondences can be external or internal, for both, users can register them on the system with all the attached documents. Incoming correspondences information like the subject, recipient, sender… are registered on the system and the documents are scanned and saved within Taysir integrated DMS. All attached documents (PDF, Tiff, JPG) will contain a barcode identifier integrated with the watermark technique to link the document to its electronic copy. Users can save a draft of the correspondence and retrieve it later to finish its registration. Other features are also provided like printing a barcode stickers to glue on the original correspondence documents to link them to the electronic copy on the system, also the user can print an acknowledgment receipt to forward the original copy to another unit or department.
Search engine
Search privileges can be limited to the user unit or all organization’s departments. Even when a user has privileges to search on all correspondences, confidential ones will be posted only when they belong to that user. Several search criteria are provided to make search operation more accurate and easier to reach the requested correspondences quickly. Taysir is integrated to Google Search Appliance engine and this option can be requested by customers to unify search operations in the hole organization with an entire preservation of the users rights and privileges to view the correspondences and with secured access and .
Scalable web-based application
Taysir can be accessed via internet/intranet and extranet, it is optimized for the web and provides high-availibity services. As scalable solution Taysir can be used simultaneously by thousands of users, its performance is tuned to provide fast and secured access even without SSL.
Organizational chart
Taysir system can integrate multi-levels organizational charts and assign an automatic inbox to every department or unit. Departments constitute the address book of the organization/company. An inbox can be managed by several users and a user can assign an interim to manage its correspondences along its vacation. Integration with existing systems: Taysir has a service oriented architecture and can integrate with existing systems using web services or any other specific technique.
Hijri/Gregorian Calendar
Hijri Calendar provided is compliant with “umm qura” Hijri calendar and provides accurate dates conversion. SSO service
SSO service
Daleelteq can configure Taysir for the Single Sign-On service to avoid multiple authentications.
LDAP integration
Taysir can integrate with Linux or Microsoft Active Directory LDAP and can inherit the password and authentication policies.
Google Search Appliance integration
Provided as an option, Daleelteq has integrated Taysir with Google Search Appliance engine to provide additional search facilities. All users rights and privileges are respected to view and search correspondences and documents.
Integrated documents scanning services
Scanning documents is easy with Taysir, it provides an integrated interface to scan and upload documents. Taysir is twain scanners compliant.
Barcode stamp within PDF, JPG, TIFF files.
Large size repository.
Integrated ECM/BPM systems
Taysir is integrated with Alfresco system to provide DMS and BPM services; Daleelteq can integrate with any other DMS/BPM system and provides a version of Taysir integrated with IBM FileNet.
System independence from
- ECM/BPM systems.
- RDMBS.
- Operating systems.
- Taysir presentation (Pdf) : Ar – En – Fr
- Taysir brochure(Pdf) : Ar – En – Fr