How to Get the Most Out of a Board Meeting

A board meeting is an essential element in the decision-making procedure for a business. The goal is to ensure that the management of an organisation is executed in an efficient and transparent manner. This requires implementing the best practices for efficiency and strategic decision-making.

One of the first tasks to complete during a board meeting is to set up the structure of the board itself as well as the committees and governance guidelines. This provides an excellent foundation for the future and allows the board members to take the best decisions right from the beginning.

A review of performance metrics such as sales, marketing traffic, and market share is another important aspect to consider in the board meeting to determine whether goals have been met. Board members can also discuss ways to overcome obstacles.

Distractions from new topics for discussion can eat up the time of the meeting and cause distraction from key agenda board meeting items. This is easily avoided by incorporating the idea of a “parking area” at the end of the agenda where random topics can then be reserved to be discussed at a later time.

Some companies start their board meetings with a positive story to avoid boring meetings. This is a great way to refocus the meeting’s participants and energize the participation of those present. You can also kick off the meeting by asking a simple question or acknowledging the accomplishments of a colleague prior to the main discussion. The appropriate video conference software can keep meetings on track. With the right software the moderator is able to mute remote cameras and microphones, eliminate participants from the call, assign speakers, etc.